Tips for Contributors to our Website
We do welcome articles and news about the activities of our members. As more and more articles flood in, I thought a few comments and hints on the preparation of material for the website might be helpful. You will know that requests for publication should first be sent to our CEDO, Major Gerald Peacock as the editor. Once it has been approved for publication it is passed to me as the Webmaster to try and include it in the next update of our website.
It needs to be said that I am quite an amateur as webmasters go, (although I have been involved in ‘Desktop Publishing’ for many years and have my own website). Therefore, the technical expertise available is fairly limited, as is the software needed to maintain the website.
So here are a few tips to help us both:
:
1. Text, Tables and Graphics: With all articles which combine text and graphics (ie: photographs, banners, logos, etc), please attach the full document as now (showing text and graphics), but please also attach the actual graphic items separately. They don’t transfer well together, - the whole document has to be made into one picture, which cannot then be altered, and which is then slow to load on your screen. If your document is formatted as a table, it cannot be transferred as such to the website. It can be captured as a graphic but will be of poor quality. Likewise, Also, Text documents produced by Windows 7 (Word - docx) cannot be edited in any way, so no errors can be corrected. They must be added to the website ‘as is’.
2. E-mails: Each month the material from contributors via Gerald comes in a variety of formats, doc, docx, pdf, jpg, rtf, etc., and quite often a mix of more than one. Some are
constructed, not as items for a website, but as chatty e-mails which include bits the
writer would like to see published, but goes on to assure us that it has been passed
by a virus checker! That leaves it to our CEDO and/or Webmaster to guess what is
required for publication and alter or rewrite the article, which is not something we can
really undertake month in month out. We like getting the chatty e-mail, but need to
have a separate attachment setting out what the contributor would like to have
published, and which, hopefully will require a minimum of further editing. So please
don’t include the actual publication in the body of an e-mail, - send it as an attachment.
3. Length: Please keep the article as short as possible, remembering it is read on a computer screen, which can be very tiring. Pictures, etc. help to lighten it and catch the eye, but see (1) above, and try to keep it within 2 x A4 pages.
4. Content and Format: If you are passing on, or have produced your own publication, please edit the content as necessary for a display on a website. For example, remember that application forms (for conferences, jobs, etc) cannot be separated from the rest of the web page (unless you are good at ‘screen-snatches’!) for filling in, and usually take up considerable space and a loss of quality. Also, flyers, leaflets, booklets, etc. occupying more than one page, eg: a 3-page leaflet, must appear vertically (one page under another) rather than horizontally.
5. Finally, please read it through carefully and be certain it contains all the information that will make sense to an uninformed reader.
Maybe this list will expand as time goes by, but I do hope it will not put you off or dishearten you in any way from becoming a contributor.
With many blessings to you all
Michael Carter